Presentations instructions

1. Oral Presentations – General Instructions

On-site technical support will be provided to facilitate and coordinate the smooth delivery of all oral presentations. It is important that you adhere to the following guidelines.


Preparation of your presentation

·         Computers onsite will be PC´s. Presentations should be in Microsoft PowerPoint (PPT), windows-based environment. Macintosh users who want to submit presentations must export their presentation as a MS PowerPoint file or save as pdf file.

·         File format: On-site organizers operating systems will include Microsoft Office 2013 and Windows 7, 8 or 10.

·         The following file formats are supported: *.ppt *.pps *.pptx *.ppsx *.pdf.

·         Videos: Make sure that you compress the video. There are numerous different file formats and codecs, we recommend using .mp4 videos encoded with H.264 video and AAC audio (MPEG-4 AVC). Other supported file formats are .mpg .wmv .avi using the default-installed codecs in Microsoft Windows.  If you use a different codec or video format, please check its functionality with the technician in the Speaker Preview Room, well in advance of your presentation.

·         Projector format: The standard format of the projectors in the conference rooms will be 4:3.

·         Name your presentation accordingly:

Note the day and time of your oral session presentation.

Presentation must be prepared in English.

Bring with you a copy of your presentation on a USB flash drive to the Speaker Preview Room to be uploaded onto the computer provided for presentation.

Presenters must report to the Speaker Preview Room at least 3 hours before your scheduled oral presentation.

Speaker should be in the appropriate room before the time the session will be started.

Introducing yourself to your session chair, and provide him/her with a brief background statement that he/she can use in introducing you to the audience.

·         In the Coordinated Session each speaker selected will have 15 minutes to give their presentation, plus 5 minutes for questions from the audience and answer time.

·         In Plenary Lecturer each speaker selected will have 50 minutes to give their presentation, plus 10 minutes for questions from the audience and answer time.


2. Poster Presentation – General Instructions

·         Poster size: 1,00m x 1,00m, portrait format

·         The posters must be written in English.

·         Each poster board has been allocated a number. The posters must be placed on the panels, following the numbering indicated on the panels.

·         Materials to attach the posters to the panels will be available at the conference office.

·         Each author must make himself available at the times of the poster presentations.

·         At the end of poster session, the author(s) must remove their poster from the panel. The Organizing Committee will not send/keep any posters that have left at the conference venue.